Goal Setting Software Application

Solicitation #:5548
Issue Date:09/05/2019
Proposal Due:10/01/2019 - 5:00 PM
Classification:Professional Services
Type:Discretionary Purchase
Status:New
Contract Terms
1 Year
Location Where Goods to be Delivered or Service Performed
Albany

The Dormitory Authority of the State of New York (DASNY) is seeking proposals from experienced firms to procure licensing for an enterprise wide software automation application that can support the work of DASNY in establishing strategies for setting participation goals for Minority and Women-Owned Business Enterprises (MWBEs) and Service Disabled Veteran-Owned Business (SDVOB) in the procurement of materials, supplies, equipment, construction-related services and non-construction-related services. In accordance with the Public Authorities Law, Section 2879 and the New York State Executive Law, Article 15-A, this opportunity is a Discretionary Purchase and is solely intended for Small Businesses and NYS-certified MWBEs. The total estimated budget for these services shall not exceed $200,000. 

The selected firm shall perform the following functions using a web-based, software-as-service delivery model, which must at a minimum:

1.  Seamlessly integrating the following data bases, including daily refreshes where available:
     a.  North American Industry Classification System (NAICS);
     b.  The Institute for Public Procurement (NIGP);
     c.  United States Census Data;
     d.  New York State Empire State Development (NYSESD) directory of certified MWBEs and CSI Codes; and
     e.  New York State Office of General Services (NYSOGS) directory of certified SDVOBs.

2.  Perform searches for NYS-certified MWBEs and SDVOBs along three axes:
     a.  Industry codes selected from the following services: NAICS, CSI & NIGP;
     b. Geographic areas selected from one of the following methods: statewide region(s), radial from project site, or
          adjacent county(ies) and;    
     c.  Average annual business size based on U.S. census and other publicly-available data.

3.  Perform project-specific analyzes to establish the potential for participation of NYS-certified MWBE and SDVOB firms to assist DASNY in goal setting using the algorithm found in Federal Regulations 49 CFR Part 26.

4.  Produce reports formatted to comply with DASNY’s procurement policies and procedures regarding the utilization of NYS-certified MWBEs and SDVOBs.

5.  Send batch emails to lists of potential NYS-certified MWBEs and SDVOBs, accumulated via searches.

6.  Provide a Document Management Platform.

7.  Perform outreach services to NYS-certified MWBEs and SDVOBs regarding upcoming procurement opportunities, and provide ad hoc reporting data associated with outreach services.

Firms interested in responding to this solicitation must submit one (1) electronic copy of their proposal in PDF format (thumb drive media only) along with one (1) hard copy of their proposal to the contact noted below no later than 5:00 pm on Tuesday, October 1, 2019. Proposals received after this date will not be accepted. Proposals must include the following information in the same number order as described below:

Tab 1.  Provide a cover letter with your firm’s name, address, and telephone number along with the name, title, telephone number and email address of the individual within the firm who will be DASNY’s primary contact concerning this proposal.

Tab 2.  Provide a description of your firm’s organization, team makeup and the resumes of partners, principals, associates, and other key staff proposed to provide services to DASNY. 

Tab 3.  Provide a detailed description of your firm’s approach (technically and administratively) to performing the required scope of work.

Tab 4.  Provide a description of your firm’s experience providing similar services including a list of successful software automation application projects your firm has completed within the last five (5) years.

Tab 5.  Provide three (3) recent references with contact information and phone numbers from three (3) separate projects.

Tab 6.   Provide a statement indicating there are no conflicts of interest between your firm or individuals in your firm and DASNY.

Tab 7.  Provide a detailed pricing sheet including your firm’s hourly fee broken down by staff title or propose an alternative fee arrangement your firm believes may be beneficial to DASNY. Indicate whether the rates proposed are all-inclusive or if additional miscellaneous costs will be required. Specify the additional miscellaneous costs, if applicable. Note if any discounts apply.

Tab 8.  Provide a statement indicating if selected for a contract your firm will submit original insurance certificates (Professional Liability, General Liability, Automobile, Excess Liability, Workers Compensation, New York Disability) and any other coverage as required. Failure to supply original certificates with coverages and limits as per the contract will result in our inability to execute your contract.

Provide the following form loosely. Do not include this form in your proposal.

Tab 9.  A NYS Vendor Responsibility Questionnaire. DASNY recommends that all firms file the required Questionnaire online via the New York State VendRep System and only provide a copy of the certification page to DASNY. To enroll in and use the New York State VendRep System go to  http://www.osc.state.ny.us/vendrep/index.htm.

Pursuant to Executive Order No. 170.1 – Uniform Guidelines for Responsibility Determinations, Executive Order No. 125 – NYS Vendor Responsibility Questionnaire and Executive Order No. 192 – Continuing Vendor Integrity, DASNY may only award a contract to a responsible proposer. A responsible proposer must have the integrity to justify the award of public dollars and the capacity to perform the requirements of the contract fully. The proposer must file a vendor responsibility questionnaire with DASNY. The questionnaire provides the proposer an opportunity to self-disclose any issues and provide necessary information, which DASNY will use as part of its determination.

In accordance with State Finance Law § 139-j and § 139-k, this solicitation includes and imposes certain restrictions on communications between Dormitory Authority personnel and an Offerer during the procurement process.  The designated staff for this procurement is Nicole White, RFP Coordinator (ph: 518-257-3667, Email: [email protected]).  Contacts made to other Dormitory Authority personnel regarding this procurement may disqualify the Offerer and affect future procurements with governmental entities in the State of New York.  Please refer to the Authority’s website (www.dasny.org) for Authority policy and procedures regarding this law, or the OGS website (www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil html) for more information about this law. All proposers, domestic and foreign, must be in compliance with New York State business registration requirements. Contact the NYS Department of State regarding compliance.  In addition, business entities proposing to provide professional engineering services must obtain a Certificate of Authorization to Provide Engineering Services in New York State from the State Education Department.  Proposals must be submitted in the full legal name of the proposer, or the full legal name plus a registered assumed name of the proposer, if any.

Primary Contact

Nicole White

RFP Coordinator

Dormitory Authority of the State of New York

Procurement

515 Broadway

Albany, NY 12207-2964

United States

Phone: 518-257-3667

Email: [email protected]

Submit To Contact

Nicole White

RFP Coordinator

Dormitory Authority of the State of New York

Procurement

515 Broadway

Albany, NY 12207-2964

United States

Phone: 518-257-3667

Email: [email protected]

Company Name Contact Name Phone Email Website Fax Designation Goods/Services
A.L. Consulting Group Abner Larrieux (917)216-6524 [email protected] www.alcgroupinc.com (347)572-0483
  • Minority Owned Business (MBE)
  • NYS Certified Minority Owned Business (NYS-Cert. MBE)
  • Disadvantaged Business Enterprise (DBE)
M/WBE Compliance Tracking/Reporting
Good Faith Effort
Workforce Utilization Reporting and Tracking
Project Close-Out
ATANE 212-747-1997 [email protected] www.ataneconsulting.com 212-747-1947
Colorful Dots, LLC Eric David Smith 800-755-6599 [email protected] https://colorfuldots.com 800-755-6599
  • Minority Owned Business (MBE)
  • Service Disabled Veteran Owned Business (SDVOB)
  • NYS Certified Service Disabled Veteran Owned Business (NYS Cert. SDVOB)
  • Equal Employment Opportunity (EEO)
Custom Computer Programming
Mobile Application Development (Android, iOS)
Computer Training / Consulting
Graphic Design & Illustration
Advertising & Marketing
Search Engine Optimization (SEO)
Learning Management Systems (LMS)
Responsive Web Development
User Experience Design (UX)
Content Management Systems (CMS)
Accessibility
Analytics
Big Data
Proof of Concepts (MVP/POC)
Staff Augmentation
Tessellate Studio Emily Conrad 347-262-6104 [email protected] www.tessellatestudio.com
  • Women Owned Business (WBE)
Digital Design - Apps, websites, custom toolsets, software development
Physical (Architectural) Design - Interior and nonstructural design
Visual and graphic design