About Freedom of Information Law (FOIL)

The Freedom of Information Law, effective January 1, 1978, reaffirms your right to know how government operates. FOIL provides rights of access to records reflective of governmental decisions and policies that affect the public. For more information on the Freedom of Information Law (FOIL), contact the Committee on Open Government.

The Records Access Office hours of operations are: Monday through Friday, 8:30 a.m. to 5:00 p.m. For questions regarding access to DASNY records, please call (518) 257-3383.

The New York State Freedom of Information Law (“FOIL”), which is set forth in Article 6 of the Public Officers Law (Sections 84-90), requires that DASNY make its records available for public inspection or copying, except to the extent that records or portions thereof fall within one or more grounds for denial set for the FOIL statute.

The New York State Personal Privacy Protection Law (“PPPL”), which is set forth in Article 6-A of the Public Officers Law (§§91-99), is intended to protect your privacy by regulating the manner in which state agencies collect, maintain and disseminate personal information about you. The PPPL (i) grants you a right of access to records maintained by state agencies containing personal information about you; (ii) permits you to correct or amend information that is inaccurate or irrelevant; (iii) prohibits state agencies from collecting personal information that is irrelevant or unnecessary for their official purposes; (iv) requires that state agencies requesting personal information from you disclose why the information is being collected, how the information will be used, where the information will be maintained, and the consequences of failing to provide the requested information; and (v) protects you against disclosures of your personal information without your consent, except as specifically authorized in the law.

How to submit a FOIL request
All requests for records must be in writing and can be mailed, emailed or faxed to the FOIL Access Administrator as set forth below. Please describe with reasonable detail the records that you are seeking. Please include relevant project information, dates, names, descriptions, time periods, etc. Also, please include your phone number and mailing address so we may contact you with any questions.


Mailing address:
FOIL Access Administrator
C/O Robert DiOrio
DASNY
515 Broadway
Albany, New York 12207-2964

Email: [email protected]
Fax: (518) 257-3387


How to appeal a denial of a FOIL request
If you've been denied access by the FOIL Access Administrator, you will be notified in writing. You have a right to appeal, but you must do so within 30 days. An appeal must be filed in writing and mailed or faxed to:

Records Access Appeals Officer
C/O Office of General Counsel
DASNY
515 Broadway
Albany, New York 12207-2964

Current Subject Matter List

As of January 1, 2018
 

Unit: Business Continuity and Internal Controls

Administrative Policies and Procedures
Policies and Procedures back ground and development Files
DASNY Procedures, Management Policies, Internal Controls and Control Self Assessments
Control Self Assessments back ground and development Files
Internal Controls Certifications/Statements of Compliance
Internal Control Certification background and development Files
Internal Controls Training back ground and development Files

Unit: Budget and Payroll

Annual Operating Budget work papers, including salary budget
Journal Entries, including cash receipts and budget entries
Operating Fund working Files
A/R (Accounts Receivable)
Billings and Rentals
Mental Health Chargeback Files
Project Status Reports
Storage Records
Subject Files
Year End Audit Files
Form 941s – Quarterly Withholding Reports and Payments to IRS.
Payroll Registers and Master Controls
Management and Other Reports
Retirement System Reports
Quarterly Earnings Records
Travel Vouchers
Unemployment Records
W-2’s
Worker’s Compensation Records
New York State Biweekly Tax Receipts

Unit: Building Services

Building Access and Visitor Logs and Security Video Tapes
Fire Safety, Alarm and Sprinkler Maintenance and Testing Records
Vehicle and Travel Records
Building Management Systems and Operation and Maintenance Manuals
Miscellaneous Building Management Contracts
Condominium Billings
Building Project Files
Facility Management Subject Files
Administrative Files

Unit: Communications and Marketing

Administrative Files
Annual Reports
Freedom of Information Law Requests, Responses and Appeals
Subject Files

Unit: Human Resources

Administrative Files
Personnel Files
Recruitment Files
Organizational Charts
Collective Bargaining Agreements

Unit: Internal Audit

Audit reports and accompanying work papers
Annual Audit Plan & Risk Assessment and accompanying work papers
Administrative Files
Subject Files

Unit: Operations Administration

Authority Headquarters Files
Subject Files
Administrative Files

Unit: Accounts Payable

Project Invoices
Certified Payrolls
Administrative Records
FHA-Insured Loan Advances
Trustee Certifications
Miscellaneous Report and Logs
Public Improvement Lien Files
Address Book

Unit: Financial Management

Bond Transcripts
Debt Issues
Defeasances
Bank Accounts
Debt Service
Arbitrage
Annual Audit
Debt Audits
Financial Statements
New Bond Issues
Bond Issues Sold Report
Investment Reports
Amortization Schedules
OSC Debt Report
Outstanding Debt Report
Credit Enhancements and Credit Facilities
Collateral Footnotes
Administrative Fees Receivable

Unit: Information Systems

Telephone and Usage and Equipment Assignments
Hardware Inventory and Assignments
Specialized Software and Licenses
Subject Matter Files  
News, Events and Messages
Information Systems Policies and Procedures
System Files
Database Files
Payment Schedules

Unit: Investments

Investment Agreements
Asset Statements
Reserve & Collateralized Fund Evaluations
Investment, Purchase and Sale Reports, Records, Instructions, Conformations and Supporting files
Banking Reports
Maturity Schedules
Bank Agreements
Software Manuals
Daily Pricing from Munex
Broker Activity Analysis
Linked Deposit Loan Program Files
User Maintained Pricing File updates
Mergent Bond Records

Client Financing Files
Continuing Disclosure Material Event Files
Underwriter Proposals
Interest Rate Exchange or SWAP Records
Public Authorities Control Board (PACB) Applications and Resolutions
Annual Audited Financial Statements and Annual Supplemental Information
Client Loan Files
Healthcare Restructuring Pool Loans
HEAL Files
Subject Files
Administrative Files

Miscellaneous Procurement Records
Contract, Purchase Order and Claims Files
Project Records
As-Built Drawings
Administrative Records
Subject Files
Asbestos Abatement Records
As-Built Project Specifications
Building permits and certificates of occupancy issuance records
Stamped Drawings and related documents

Unit: Opportunity Programs Group

M/W/SBE Registry
Notice to Bidders
Notice of Requests for Qualifications
Bid Activity Data
Award Activity Data
Small Business Set-Aside Campuses
Pre-Award Compliance
Post-Award Compliance
Annual Compliance
M/WBE Technical Assistance Program
Procedures
Monthly Reports

Unit: Real Property

Lease Files
Real Property Acquisition, Sale or Transfer Files
Miscellaneous Client Records
Administrative Records

Unit: Risk Management

Claims, Accident and Incident Report Files
DA Insurance Policies
Miscellaneous Insurance Files
Contractor certificates, policies, approvals, information and evaluations
General and Property liability Allocation Files
Construction Site Safety Message Board
Broker, Vendor and Client Files
Workers Compensation Files
Safety reports and investigations
Building and Boiler and Machinery inspections
Reports
Audits
Subject Files
Correspondence Files
Administrative Files

Division: Legal

Transcripts of bond projects  
Health Care Facilities Restructuring Pool Loan Files
Health Care Portfolio Management Loan Files
Grants Files
Asset Management Files
Financing Client Files
Financing Litigation Files
Financing Subject/Issue Files  
Financing Correspondence
Public Improvement and Other Lien Related Files
Construction Contract Administration Files
Contractor/Consultant Files
Procurement Matters
Construction Litigation Files
Construction Projects
Construction Subject/Issue Matters
Construction Correspondence
Dormitory Authority Board Meeting and related records  
Delegations of Authority
Labor and Employment Relation Files
Audit Files
Legislation Files
Lobbying Files
Ethics Files
Outside Counsel Files  
Subject/Issue Matters   
Client Real Estate Files
Authority Real Estate Files
Administrative Records

Unit: Environmental Affairs

State Environmental Quality Review Files
Reports
Administrative Files

Unit: Office of Professional Integrity

Case Files and related records
Training and background development Files
Intelligence Files