Insurance Compliance and Monitoring

Solicitation #:1509
Issue Date:01/29/2018
Proposal Due:02/28/2018 - 5:00 PM
Classification:Professional Services
Type:Request for Proposal (RFP)
Status:Awarded
Contract Terms
2 years
Location Where Goods to be Delivered or Service Performed
515 Broadway, Albany, New York

DASNY seeks proposals from entities capable of providing efficient review of insurance submittals provided by external consultants, contractors and landlords for compliance with DASNY’s contract terms and conditions. Additionally, the selected vendor shall provide tracking of renewals and expirations, correspond with consultants, contractors and landlords on behalf of DASNY to resolve compliance deficiencies and provide a cloud or internet based software platform to manage insurance compliance data.

DASNY seeks to engage a responsible firm to provide insurance review and compliance monitoring services for approximately 1500 contracts per year.  The selected vendor will be required to perform the following services:
a.  Obtain contract level proof of insurance from DASNY contractors/consultants  
b.  Review additional insured endorsements
c.  Review and monitor renewal documents

The selected vendor should meet or exceed the following requirements:
• Vendor has a fully developed product, already available in the marketplace;
• Vendor has provided similar scope of services to entities of similar size and complexity;
• Vendor employs experienced staff with through knowledge of insurance compliance and tracking;
• Offers initial compliance review decisions in under five (5) calendar days;
• Offers a portal for access to DASNY’s compliance data;
• Offers electronic submission of documents directly from DASNY vendors.

The selected vendor must also acknowledge the following:
Any Contract resulting from this Solicitation may be extended to additional jurisdictions in accordance with State Finance Law Section 163((10)(e) upon mutual written agreement between New York State and the and the Contractor.  New York State reserves the right to negotiate additional discounts based on any increased volume generated by such extensions.

In accordance with State Finance Law § 139-j and § 139-k, this solicitation includes and imposes certain restrictions on communications between Dormitory Authority personnel and an Offerer during the procurement process.  The designated staff for this procurement is Stacie Bennett, RFP Coordinator (ph: 518-257-3309, Email: [email protected]).  Contacts made to other Dormitory Authority personnel regarding this procurement may disqualify the Offerer and affect future procurements with governmental entities in the State of New York.  Please refer to the Authority’s website (www.dasny.org) for Authority policy and procedures regarding this law, or the OGS website (www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil html) for more information about this law. All proposers, domestic and foreign, must be in compliance with New York State business registration requirements. Contact the NYS Department of State regarding compliance.  In addition, business entities proposing to provide professional engineering services must obtain a Certificate of Authorization to Provide Engineering Services in New York State from the State Education Department.  Proposals must be submitted in the full legal name of the proposer, or the full legal name plus a registered assumed name of the proposer, if any.

Primary Contact

Stacie Bennett

RFP coordinator

Dormitory Authority of the State of New York

Procurement

515 Broadway

Albany, NY 12207-2964

United States

Phone: 518-257-3309

Email: [email protected]

Submit To Contact

Stacie Bennett

RFP coordinator

Dormitory Authority of the State of New York

Procurement

515 Broadway

Albany, NY 12207-2964

United States

Phone: 518-257-3309

Email: [email protected]

Company Name Contact Name Phone Email Website Fax Designation Goods/Services
Arc Tec Kim Genduso 7189829274 [email protected] 7189829265
  • Women Owned Business (WBE)
  • NYS Certified Women Owned Business (NYS-Cert. WBE)
  • Disadvantaged Business Enterprise (DBE)
  • Equal Employment Opportunity (EEO)
Supplier, Construction Subcontractor to a variety of city agencies - Supplying all types of various commodities ex. valves, Refrigerators, Construction Materials, Volume Wholesaler - Truckloads Of Various Commodities From Bagged Concrete To Medical Refrigerators, Specialty Contractor/ Welding/ Welder Fabricator/ Structural Steel Fabrication & Installation, Fencing Maintenance - Chain-link, Steel Etc. , Construction, Renovation, Complete Gut & Remodel - Private Sector, Fabrication & Installation Of Structural Steel/ Misc. Metals, Ornamental Iron, General Contractor
Bidding Enterprise Mark Leegard 7187172729 [email protected] https://www.biddingenterprise.com/ 718-717-2730
Cluster Construction Consulting, LLC dba Foresee Consulting John Salimbene 703.850.1186 [email protected] www.4cteam.com Evaluation, Discovery, and System Recommendations
Oracle Primavera and Oracle Unifier Project Management
Oracle Facility Management System
Commercial Insurance Consultants Gina Teresi 716-632-4442 [email protected] https://www.insconsultants.com
  • Equal Employment Opportunity (EEO)
For CIC's Third Party Insurance Compliance and Monitoring services, our team performs a methodical, industry specific series of examinations detailing third party insurance requirements, renewals and compliance. This overarching evaluation protects businesses from oversight.
CSit Group CSit Group (828) 233-5750 [email protected] www.certifitrac.com
Donia + Associates LLC Donia Piersaint 6469631141 [email protected]
  • Minority Owned Business (MBE)
  • Women Owned Business (WBE)
  • NYS Certified Minority Owned Business (NYS-Cert. MBE)
  • NYS Certified Women Owned Business (NYS-Cert. WBE)
  • Equal Employment Opportunity (EEO)
Site Safety, Cost Estimating, Project Scheduling, Project Management, Contract Staffing
Guidon Financial, LLC Matthew Lawrence 732-895-6779 [email protected] www.guidonfinancial.com
  • Service Disabled Veteran Owned Business (SDVOB)
  • NYS Certified Service Disabled Veteran Owned Business (NYS Cert. SDVOB)
Haylor, Freyer and Coon Michael Halter 585-315-1969 [email protected] www.haylor.com *Construction site safety surveys
*Safety training
*Industrial hygiene monitoring
*Construction Site Safety program administration - helped build safety survey schedule, identified projects that were good candidates to be on the survey schedule, drafted monthly summary reports, coordinated visitation schedules for multiple safety consultants
*Accident investigations
*Interacted with OSHA advocating for DASNY
hnsenterprises Sharon Soltau 718-712-0382 [email protected] 718-723-8766
  • Minority Owned Business (MBE)
  • Women Owned Business (WBE)
Trucking
Institute for Building Technology and Safety Janelle McCoy 646-241-6103 [email protected] www.ibts.org Special inspections, materials testing, construction management
J P West Inc Eileen Frank 212 461 2261 [email protected] JPWest.com 212 461 2263
  • Minority Owned Business (MBE)
  • Women Owned Business (WBE)
Insurance Brokerage and Risk Management Support
Marsh Robert Reardon 716-529-9732 [email protected] www.marsh.com
  • Equal Employment Opportunity (EEO)
Marylou Website 4077980337
  • Minority Owned Business (MBE)
  • Women Owned Business (WBE)
  • Service Disabled Veteran Owned Business (SDVOB)
  • NYS Certified Minority Owned Business (NYS-Cert. MBE)
  • NYS Certified Women Owned Business (NYS-Cert. WBE)
  • NYS Certified Service Disabled Veteran Owned Business (NYS Cert. SDVOB)
  • Disadvantaged Business Enterprise (DBE)
  • Equal Employment Opportunity (EEO)
MPS SOLUTIONS INC. dba MASSURIDIS PROFESSIONAL SERVICES STAVROULA MASSURIDIS 718-777-7722 [email protected] WWW.MASSURIDIS.COM 718-777-7724
  • Women Owned Business (WBE)
  • NYS Certified Women Owned Business (NYS-Cert. WBE)
Construction Project Management:
• Project Management
• On-site Supervision
• Project Scheduling
• Budgeting
• Monitoring & Reporting Progress
• Resolution of On-site Changes
Accounting:
• Payroll Services
• Financial Statements
• Financial Consulting
• Tax Prep and Audit Services
Insurance Services:
• General Liability Products
• Workers Comp Insurance
• Commercial & Private Auto
• All Insurance Audits
NVT CPA PLLC Nick Tsismenakis 15162408400
  • Service Disabled Veteran Owned Business (SDVOB)
NYC TOP BUILDING MANAGEMENT, INC PATRICE JORDAN 212-381-0675 [email protected] WWW.NYCTBM.COM
  • Minority Owned Business (MBE)
  • Women Owned Business (WBE)
  • NYS Certified Minority Owned Business (NYS-Cert. MBE)
  • NYS Certified Women Owned Business (NYS-Cert. WBE)
FIRE GUARD / FIRE WATCH
Penda Aiken, Inc. Penda Aiken 7186434880 [email protected] pendaaiken.com 7186439573
  • Minority Owned Business (MBE)
  • Women Owned Business (WBE)
  • NYS Certified Minority Owned Business (NYS-Cert. MBE)
  • NYS Certified Women Owned Business (NYS-Cert. WBE)
  • Equal Employment Opportunity (EEO)
Risk Toolbox, Inc. Martin Mick 8557475866 [email protected] https://docutrax.com 973-585-4430 Certificate of insurance collection, compliance evaluation and verification, monitoring, reporting and compliance document management for public and private businesses and public entities. Work with large REITs, extensive work in NYC with commercial real estate and construction firms.
The Monroe Group, LLC Desmonde S. Monroe 3476180065 [email protected] TheMonroeGroupllc.com
  • Minority Owned Business (MBE)
  • Equal Employment Opportunity (EEO)
Project/Program Management, CDBG-DR compliance, Elation reporting and Monitoring, Contract Management, 421-a Marketing Monitor, MWBE & Section 3 outreach compliance, Diversity Outreach, Quality Assurance, Quality Control, Procurement. ICAP Regulatory Compliance and Procurement. Project administration,
USI Insurance Services Jeffrey J Johnston 212 842-3634 [email protected] www.USI.com insurance brokerage and claim services
Zone24x7 Inc. Jamie 4082688589 [email protected] Zone24x7
  • Minority Owned Business (MBE)
  • Women Owned Business (WBE)