Insurance Compliance and Monitoring

DASNY seeks proposals from entities capable of providing efficient review of insurance submittals provided by external consultants, contractors and landlords for compliance with DASNY’s contract terms and conditions. Additionally, the selected vendor shall provide tracking of renewals and expirations, correspond with consultants, contractors and landlords on behalf of DASNY to resolve compliance deficiencies and provide a cloud or internet based software platform to manage insurance compliance data.

DASNY seeks to engage a responsible firm to provide insurance review and compliance monitoring services for approximately 1500 contracts per year.  The selected vendor will be required to perform the following services:
a.  Obtain contract level proof of insurance from DASNY contractors/consultants  
b.  Review additional insured endorsements
c.  Review and monitor renewal documents

The selected vendor should meet or exceed the following requirements:
• Vendor has a fully developed product, already available in the marketplace;
• Vendor has provided similar scope of services to entities of similar size and complexity;
• Vendor employs experienced staff with through knowledge of insurance compliance and tracking;
• Offers initial compliance review decisions in under five (5) calendar days;
• Offers a portal for access to DASNY’s compliance data;
• Offers electronic submission of documents directly from DASNY vendors.

The selected vendor must also acknowledge the following:
Any Contract resulting from this Solicitation may be extended to additional jurisdictions in accordance with State Finance Law Section 163((10)(e) upon mutual written agreement between New York State and the and the Contractor.  New York State reserves the right to negotiate additional discounts based on any increased volume generated by such extensions.

In accordance with State Finance Law § 139-j and § 139-k, this solicitation includes and imposes certain restrictions on communications between Dormitory Authority personnel and an Offerer during the procurement process.  The designated staff for this procurement is Stacie Bennett, RFP Coordinator (ph: 518-257-3309, Email: [email protected]).  Contacts made to other Dormitory Authority personnel regarding this procurement may disqualify the Offerer and affect future procurements with governmental entities in the State of New York.  Please refer to the Authority’s website (www.dasny.org) for Authority policy and procedures regarding this law, or the OGS website (www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil html) for more information about this law. All proposers, domestic and foreign, must be in compliance with New York State business registration requirements. Contact the NYS Department of State regarding compliance.  In addition, business entities proposing to provide professional engineering services must obtain a Certificate of Authorization to Provide Engineering Services in New York State from the State Education Department.  Proposals must be submitted in the full legal name of the proposer, or the full legal name plus a registered assumed name of the proposer, if any.

Primary Contact

Stacie Bennett

RFP coordinator

Dormitory Authority of the State of New York

Procurement

515 Broadway

Albany, NY 12207-2964

United States

Phone: 518-257-3309

Email: [email protected]

Submit To Contact

Stacie Bennett

RFP coordinator

Dormitory Authority of the State of New York

Procurement

515 Broadway

Albany, NY 12207-2964

United States

Phone: 518-257-3309

Email: [email protected]

Firms responding to Request for Proposal (RFP).

The Contractor listed below has been awarded the Contract for the above listed Project as of the date provided.