OMH Nathan Kline Institute HVAC Renovation Project

Solicitation #:3775809999 CR12 & CR13
Issue Date:09/16/2025
Proposal Due:10/23/2025 - 2:00 PM
Classification:Construction Contracts
Type:Bid
Status:New
Subcontracting Provisioning Goals (%)
Minority Owned:4%
Women Owned:4%
Service Disabled Veteran Owned:2%
Pre-Bid Meeting

A Pre-Bid Meeting will be held on October 2, 2025, at 10:00 AM at DASNY Field Office, 140 Old Orangeburg Rd., Bldg. 19, 2nd Floor, Orangeburg, NY 10962Entrance is the north stairwell off end of the building.  Contact Michael Tyler at 518-898-6359. All prospective bidders are strongly encouraged to attend. 

Contract Terms
December 31, 2026
Location Where Goods to be Delivered or Service Performed
NKI, 140 Old Orangeburg Rd, Orangeburg, NY 10962

NOTICE TO BIDDERS

DORMITORY AUTHORITY OF THE STATE OF NEW YORK (“DASNY”)

Office of Mental Health

Nathan Kline Institute

HVAC Renovatin

CR12 HVAC

CR13 Electrical

Project Number 3775809999

 

Sealed bids for the above Work located at Nathan Kline Institute, 140 Orangeburg Road, Orangeburg, New York, 10962, will be received by DASNY at its office located at 515 Broadway, Albany, NY 12207.  Each bid must be identified, on the outside of the envelope, with the name and address of the bidder and designated a bid for the Project titled above.  When a sealed bid is placed inside another delivery jacket, the bid delivery jacket must be clearly marked on the outside “BID ENCLOSED” and “ATTENTION: CONSTRUCTION CONTRACTS – LIANNE ALCANTARA.” DASNY will not be responsible for receipt of bids which do not comply with these instructions.

 

All individuals who plan to attend pre-bid meetings or bid openings in person will be required to present government-issued picture identification to building security officials and obtain a visitors pass prior to attending the bid opening.

 

Individuals and entities submitting bids in person or by private delivery services should allow sufficient time for processing through building security to assure that bids are received prior to the deadline for submitting bids. 

 

All bid openings will be made available for viewing live via Zoom at www.zoom.us.  To enter the meeting, select “Join a Meeting” then enter Meeting Id 550 592 4065, Password 730959.  Individuals are strongly encouraged to utilize this public viewing option as an alternative to in person attendance at bid openings.

 

Only those bids in the hands of DASNY, available to be read at 2:00 PM local time on October 23, 2025, will be considered.  Bids shall be publicly opened and read aloud.  Bid results can be viewed at DASNY’s website; http://www.dasny.org.

 

In accordance with State Finance Law § 139-j and § 139-k, this solicitation includes and imposes certain restrictions on communications between DASNY personnel and a prospective bidder during the procurement process. Designated staff for this solicitation is: Michael Tyler, Project Manager, DASNY Field Office, 140 Old Orangeburg Rd., Bldg. 19, 2nd Floor, Orangeburg, NY 10962, [email protected], 518-898-6359 (the Owner’s Representative)  and DASNY at [email protected].  Contacts made to other DASNY personnel regarding this procurement may disqualify the prospective bidder and affect future procurements with governmental entities in the State of New York.  For more information pursuant to this law, refer to DASNY’s website; http://www.dasny.org or the OGS website; http://www.ogs.state.ny.us.

 

A Pre-Bid Meeting will be held on October 2, 2025, at 10:00 AM at DASNY Field Office, 140 Old Orangeburg Rd., Bldg. 19, 2nd Floor, Orangeburg, NY 10962Entrance is the north stairwell off end of the building.  Contact Michael Tyler at 518-898-6359. All prospective bidders are strongly encouraged to attend. 

 

A complete set of Contract Documents may be viewed and/or purchased online from Camelot Print and Copy Centers.  Only those Contract Documents obtained in this manner will enable a prospective bidder to be identified as an official plan holder of record.  DASNY takes no responsibility for the completeness of Contract Documents obtained from other sources.  Contract Documents obtained from other sources may not be accurate or may not contain addenda that may have been issued.  In addition, prospective bidders are advised that the Contract Documents for this Project contain new “GENERAL CONDITIONS for CONSTRUCTION” dated June 17, 2021, that contain significant revisions from those documents previously contained in DASNY’s Contract Documents.  Prospective bidders are further advised to review applicable sections of these General Conditions for any potential impact on their bid price prior to submittal of the bid.  The plan holders list and a list of interested subcontractors and material suppliers may be viewed at DASNY’s website: http://www.dasny.org.  For Bid Opportunities and other DASNY related news, follow us on Twitter @NYS_DASNY and Facebook https://www.facebook.com/pages/DASNY-Dormitor-Authority-of-the-State-of-New-York/307274192739368.

 

To view the Contract Documents online, click the following link: www.camelotplanroom.com or type it into your web browser. Then click on the Public Jobs link on the left side of the page. If you would like to purchase the Contract Documents and become a registered planholder click the link "Register for an account" and follow the steps to create a free account (if you have not previously set one up). Once you have a Login and Password, log in to the planroom. To order a DIGITAL DOWNLOAD of the Contract Documents and be placed on the bidder's list, add the Contract Document(s) to your cart and proceed to the checkout. All major credit cards are accepted online. A purchase of a digital download is required to become a registered planholder. Printed sets of the Contract Documents are also available to planholders for an additional cost and may be ordered through the online planroom or by mailing a check. The purchase of the digital downloads and printed sets are non-refundable and non-returnable. Please contact Camelot's Bid Department at (518) 435-9696 or email them at [email protected] for more information.

 

If you prefer to order a CD of the Contract Documents in place of the digital download, please send your non-refundable check/money order in the amount of $15.00 payable to Camelot Print and Copy Centers to: Camelot Print & Copy Centers, Attn: Bid Department, 630 Columbia St. Ext., Latham, NY 12110

 

If you are ordering by mail, please include ALL the following on a transmittal with your check or money order:

 

Company Name

Address (physical address only)

Contact Person

Phone Number

Email (for communication including addendum notifications)

Company Fax number

FedEx or UPS shipping account number

 

If you do not have a shipping account, please send an additional non-refundable check for $20 payable to Camelot Print and Copy Centers.  Please include your Federal ID number, telephone and fax numbers on your Bank Check or Postal Money Order.  NOTE: Bid due date is subject to change if Contract Documents are not available when requested, therefore, please call to confirm the availability of Contract Documents.  If the Contract Documents will not be picked up by the purchaser, the purchaser will need to provide an account number for shipping of the documents or send an additional non-refundable check for $20 payable to Camelot Print and Copy Centers.

 

For the convenience of prospective bidders, subcontractors and material suppliers, the Contract Documents will be displayed at the following locations:

 

Construction Journal

Contact information for hard copy distribution

[email protected]

400 SW 7th St.

Stuart, FL 34994

Contact information after documents have been issued

[email protected]

Phone:772-781-2144, ext 426

Fax: 772-781-2145

 

ConstructConnect

Attn:  Production

30 Technology Parkway S. Suite 500

Norcross, GA 30092

Contact: Vera Bifulco

Email: [email protected]

Ph: (800) 364-2059

 

Dodge Data & Analytics

3315 Central Avenue

Hot Springs, AR 71901

Contact: William Fleming

[email protected]

Ph: (518) 269-7735                                                                                     

 

Robert J. Rodriguez, President & CEO

September 16, 2025

DASNY is soliciting bids for Nathan Kline Institute HVAC Renovation project. There will be two (2) contracts bid on this project:

HVAC – CR 12; estimated cost is $1,100,000 to $1,400,000.

  • Selective demolition associated with access and replacement of mechanical equipment.
  • Roofing including coverings, flashings, pipe penetrations, and curb installation.
  • Ceiling removal and reinstallation associated with access and replacement of mechanical equipment.
  • Installation of reheat coil access doors and coil cleaning.
  • Replacement of split AC units.
  • Installation of bypass VAV boxes.
  • Installation of BMS controls associated with the new equipment.
  • Installation of variable frequency drives.
  • Testing, adjusting, and balancing.

Electrical – CR 13; estimated cost is $100,000 - $200,000

  • Selective demolition associated with the removal of existing air handling and condensing units.
  • Electrical installation associated with the installation of new air handling units, condensing units, VAV boxes, etc.
  • Fire alarm work associated with the new air handling unit duct smoke detectors, test station, fan shutdown relays, and system testing.

A complete set of Contract Documents may be viewed and/or purchased online from Camelot Print and Copy Centers. Only those Contract Documents obtained in this manner will enable a prospective bidder to be identified as an official plan holder of record. DASNY takes no responsibility for the completeness of Contract Documents obtained from other sources. Contract Documents obtained from other sources may not be accurate or may not contain addenda that may have been issued. In addition, prospective bidders are advised that the Contract Documents for this Project contain new ''GENERAL CONDITIONS for CONSTRUCTION'' dated June 17, 2021, that contain significant revisions from those documents previously contained in DASNY’s Contract Documents. Prospective bidders are further advised to review applicable sections of these General Conditions for any potential impact on their bid price prior to submittal of the bid. The plan holders list and a list of interested subcontractors and material suppliers may be viewed at DASNY’s website: https://www.dasny.org/. For Bid Opportunities and other DASNY related news, follow us on Twitter @NYS_DASNY and Facebook https://www.facebook.com/pages/DASNY-Dormitor-Authority-of-the-State-of-New-York/307274192739368.

To view the Contract Documents online, click the following link: www.camelotplanroom.com or type it into your web browser. Then click on the Public Jobs link on the left side of the page. If you would like to purchase the Contract Documents and become a registered planholder click the link ''Register for an account'' and follow the steps to create a free account (if you have not previously set one up). Once you have a Login and Password, log in to the planroom. To order a DIGITAL DOWNLOAD of the Contract Documents and be placed on the bidder's list, add the Contract Document(s) to your cart and proceed to the checkout. All major credit cards are accepted online. A purchase of a digital download is required to become a registered planholder. Printed sets of the Contract Documents are also available to planholders for an additional cost and may be ordered through the online planroom or by mailing a check. The purchase of the digital downloads and printed sets are non-refundable and non-returnable. Please contact Camelot's Bid Department at (518) 435-9696 or email them at [email protected] for more information.

If you prefer to order a CD of the Contract Documents in place of the digital download, please send your non-refundable check/money order in the amount of $15.00 payable to Camelot Print and Copy Centers to:

Camelot Print & Copy Centers

630 Columbia St. Ext.

Latham, NY 12110

Attn: Bid Department

 

If you are ordering by mail, please include ALL the following on a transmittal with your check or money order:

Company Name

Address (physical address only)

Contact Person

Phone Number

Email (for communication including addendum notifications)

Company Fax number

FedEx or UPS shipping account number

 

If you do not have a shipping account, please send an additional non-refundable check for $20 payable to Camelot Print and Copy Centers.

Please include your Federal ID number, telephone and fax numbers on your Bank Check or Postal Money Order. NOTE: Bid due date is subject to change if Contract Documents are not available when requested, therefore, please call to confirm the availability of Contract Documents. If the Contract Documents will not be picked up by the purchaser, the purchaser will need to provide an account number for shipping of the documents or send an additional non-refundable check for $20 payable to Camelot Print and Copy Centers.

The bidder or its principals shall have a minimum of five (5) years experience in similar work and shall provide to the Owner on the Minimum Qualifications Form a list of five (5) contracts of similar size, scope, and complexity to this Project completed or substantially completed within the last ten (10) years.  Projects with complex technical specification sections may require additional experience in terms of both time as well as number of similarly completed projects. 

Contract Security, EEO/AA Insurance, NY State Vendor Responsibility Questionnaire (Executive Order 125). See Contract Documents for details.

In accordance with State Finance Law § 139-j and § 139-k, this solicitation includes and imposes certain restrictions on communications between Dormitory Authority personnel and an Offerer during the procurement process. Designated staff for this procurement are: The Project Manager and [email protected]. Contacts made to other Dormitory Authority personnel regarding this procurement may disqualify the Offerer and affect future procurements with governmental entities in the State of New York. Please refer to the Authority's website (www.dasny.org) for Authority policy and procedures regarding this law, or the OGS website (www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil) for more information about this law. All proposers, domestic and foreign, must be in compliance with New York State business registration requirements. Contact the NYS Department of State regarding compliance. In addition, business entities proposing to provide professional engineering services must obtain a Certificate of Authorization to Provide Engineering Services in New York State from the State Education Department. Proposals must be submitted in the full legal name of the proposer, or the full legal name plus a registered assumed name of the proposer, if any.

Primary Contact

Michael Tyler

Project Manager

Construction

Rockland PC

140 Old Orangeburg Rd.

Bldg 19, 2nd Floor

Orangeburg, New York 10962

United States

Phone: 518-898-6359

Email: [email protected]

Submit To Contact

Lianne Alcantara

Asst Procurement Administrator

DASNY

Procurement

515 Broadway

Albany, NY 12207

United States

Phone: 518-257-3000

Email: [email protected]

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AI-Powered, Quantum-Integrated Construction Platform

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Core Pillars of Ezelogs Software
1. AI + Smart Workflow Core Engine

AI-driven decision making, alerts, notifications.

Smart workflows trigger auto-actions, escalations, document routing, and RFI/submittal approvals.

Integrates with the AI Task Manager (AITaskManager) and AI Project Manager (AIpm) to guide project execution intelligently.

2. Capital Planning + Budgeting

Multi-phase, multi-level capital program breakdown (Program → Project → Phase → Task Order → Asset).

Integrates with budgeting, funding allocation, multi-source capital stack, schedule, and performance tracking.

Forecasting with inflation, escalation, contingencies, and funding milestones.

3. Estimating + AICostEngine

Any type of estimate: Unit price, lump sum, T&M, cost-plus, crew-based, assemblies, alternate scenarios.

Integrates RSMeans, historical data, and AI CostEngine to generate suggestions and optimize pricing.

Supports detailed breakdown by CSI/SCC, markups, change orders, buyouts, and vendor quotes.

Synced with job costing, schedule, and resource assignments.

4. Job Costing + Gantt Chart + Resource Leveling

Real-time sync of cost codes, schedule, labor/equipment/materials across Gantt chart.

Resource leveling and schedule compression tools.

Track earned value, planned vs actuals, and Cost & Schedule Performance Indices (CPI/SPI).

AI Modules (Existing + Missing Features)
SubmittalAI

Generates, extracts, tracks submittals from specs and contract documents.

Links to drawings, QA/QC, attic stock, product data, closeout.

Blockchain recordkeeping, IoT + RFID + Inventory integration, carbon credit & LEED compliance tracking.

RFIAI

Auto-generates RFIs from specs, drawings, inspections.

AI voice input, responses inline with workflows, links to contract documents.

Role-based responses (GC, Owner, Sub, Architect), integrated with change orders.

QualityManagementAI

QA/QC checklists from specs, event-driven quality tracking.

Smart QA matrix, pre-task scorecards, drone integrations.

OSHA, ISO, and LEED alignment.

PrevailingWageAI + PayrollAI

Extracts DOL wage rates, Davis-Bacon, union rules.

Populates labor rates, ensures WHD compliance, tracks fringe, apprenticeships.

Integrates with certified payroll reports.

⬜ To Add: QomplyAI (Compliance Engine)

AI + Quantum engine for federal, state, city, LEED, DBE, insurance, OSHA, and code compliance.

Property/violation checks, FOIL-based owner contact aggregation.

Links to insurance, permits, safety, LEED, minority participation, DBE fraud alerts.

⬜ To Add: LMSAI (Learning Management System)

SCORM/JSON-powered AI course generator (AITrainer).

Certification, progress tracking, live tutor, OSHA/safety training.

Syncs with project incidents, tasks, jobsite events for custom course suggestions.

⬜ To Add: Enterprise System Safety (ESS)

Enterprise Safety system to manage toolbox talks, risk scores, incidents, mitigation, behavior tracking.

Integrated with smart workflows, inspections, and daily logs.

⬜ To Add: Enterprise Asset Management (EAM)

Tracks lifecycle of equipment, materials, and software.

IoT + QR + barcode + sensor-based alerts, PM schedules, predictive maintenance.

ISO 55000, MAP21, and PAS55 compliant.

Project, Organization, and Role Management
Multi-Tenant, Multi-Level, Enterprise Support

Multi-org, multi-company, multi-division setup with:

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Assets by type/location

Subprojects, programs, joint ventures

Roles & Permissions with Organizational Hierarchy

Matrix permissions by:

Role (Admin, PM, Subcontractor, Owner, Auditor)

Project level (view/edit rights)

Department (Estimating, Safety, Procurement, etc.)

SSO, 2FA, audit trails.

Finance, Procurement, and Cost Control
Accounting + Expenses Management

Expense types, categories, GL codes, project tie-ins.

Integration with QuickBooks, SAP, NetSuite, etc.

Purchase Orders (POs), Work Orders (WOs), Invoices

Linked to estimates, vendor quotes, subcontracts, delivery.

Progressive billing, retainage, deductions, digital signatures.

Batch processing, approvals, and audit-ready exports.

Schedule of Values + Payment Requisitions

SOV templates, recurring billing, lien waivers.

Owner-side and GC-side formats supported.

Integrations and Ecosystem
External Integrations

PowerBI (dashboards, KPIs, DAX formulas)

QuickBooks, Xero (accounting)

Oracle Primavera P6, MS Project (scheduling)

Google Drive, OneDrive, Dropbox (document storage)

Autodesk APS, Revit, ACC, PlanSwift (takeoff)

Sync Features

Voicechat AI and document sync to desktop.

Offline mobile support for jobsite connectivity.

Collaboration, Communication, and Documents
Document Control

OCR-based extraction, versioning, classification by CSI code.

Sync with RFIs, submittals, compliance, drawings, forms.

Contract & Proposal Management

Pre-award, ID meeting generation, obligations extraction.

Change order triggers, TIA, claim pathways, legal obligations.

Communication

AI-based chat, bulk SMS/email, notification center.

Auto-translated notices, AI voice interface.

Project Lifecycle + Risk Management
Project Lifecycle Management

Stages: Concept → Design → Preconstruction → Construction → Closeout → Maintenance.

Auto-link documents, tasks, RFIs, safety, contracts to stages.

Risk Management

AI-generated risk register (weather, labor shortage, long lead items).

Mitigation planning, delay impact logs, insurance verification.

Additional Modules and Opportunities
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Bids, qualifications, compliance tracking, automated bid leveling.

DBE match engine, fraud alert, vendor scoring, subcontractor evaluations.

Job Portal + HRM

Internal hiring + external micro-task/job board.

Calendar-based availability, training tracking, onboarding, certifications.

Mobile App & Offline Capabilities

Full functionality on Android/iOS.

Offline data sync: Daily logs, RFIs, safety incidents.

Field updates with GPS/photo/time-stamped inputs.
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